The 2025 NSC Spring Safety Conference & Expo and HOP Summit will be held in Charlotte, NC.

• 2025 Spring Safety Conference & Expo: April 23-25*
• HOP Summit: April 22-24*

Charlotte Convention Center
501 S. College St.
Charlotte, NC
https://www.charlottemeetings.com/charlotte-convention-center 
 

*Separate fee and pre-registration required.

The HOP Summit Workshops take place Tuesday, April 22 and the SSCE Professional Development Seminars (PDS) take place Wednesday, April 23 at the Charlotte Convention Center. (exact room to be determined).

The Expo floor is located in Hall C of the Charlotte Convention Center.

Expo Floor Hours:

Thursday, April 24
9 a.m. – 4 p.m.

Friday, April 25
9 a.m. – 12 p.m.

The dress code is business casual.

Yes. Please review our Continuing Education Units (CEUs) guidelines.

Yes. All registrants must be 16 years of age or older. Regardless of affiliation, no one under 16 years of age (including infants) will be admitted. THIS RULE IS STRICTLY ENFORCED. Persons 16 and over must register and pay the applicable fees in order to receive a badge. Proof of age may be requested.

This includes the Expo floor as well as Exhibitor move-in and move-out times.

No. The National Safety Council member list is not for sale.

NSC Privacy Policy

https://www.nsc.org/privacy-policy

Registration opens Jan. 21, 2025. 

• Advanced Deadline: Friday, Feb. 28.

Registration fees are posted here.

No. They require separate registration fees. 

Save the Date - Registration Opens Tuesday, Jan. 21

You will receive confirmation to your email address. 

If you received an email confirmation, click on the "Manage My Registration" link provided in the confirmation email to make changes and/or select additional events. If you have lost your confirmation email, please contact email springsafety@xpressreg.net.

Badges will be distributed onsite at the Badge Pickup Counters in the Charlotte Convention Center Registration Area, C Concourse.

Located in C Concourse of the Charlotte Convention Center. Onsite registration hours are:

Wednesday April 23:
7 a.m. – 4 p.m.

Thursday, April 24:
7 a.m. – 4 p.m.

Friday, April 25:
7 a.m. – 12 p.m.
 

Cancellations received in writing on or before Friday, March 28 will be assessed the following cancellation fees: $50 for HOP Summit and Conference & Expo and Expo Only; $25 for Workshops/Professional Development Seminars (PDS). All cancellation requests must be emailed to ssce@nsc.org; phone calls will not be accepted. Cancellations received after Friday, March 28 and no shows are non-refundable. For Substitutions/Name changes email ssce@nsc.org. Changes can be made until the badge has been printed and verified. Discounts are not retroactive for previously registered attendees. 

Lost badges will be replaced at the Charlotte Convention Center, Onsite Registration Desk, C Concourse for $25 per badge. For identification and security purposes, badges must be worn at all functions.

Yes, you are welcome to bring a spouse or guest. They must register as an attendee and pay the current rate at the time of registration. 

Cancellations received in writing on or before Friday, March 28 will be assessed the following cancellation fees: $50 for HOP Summit and Conference & Expo and Expo Only; $25 for Professional Development Seminars (PDS). All cancellation requests must be emailed to ssce@nsc.org; phone calls will not be accepted. Cancellations received after Friday, March 28 and no shows are non-refundable. For Substitutions/Name changes email ssce@nsc.org. Changes can be made until the badge has been printed and verified. Discounts are not retroactive for previously registered attendees. 

Thank you for your interest, please contact a member of our Exhibit Sales team:

Click here to view the most up-to-date Exhibit floor plan.

The minimum booth size is 10' x 10' (100 square feet). Booths may be combined to create a larger space.

• The cost is $15.50 per square foot until Jan. 15. A 10' x 10' is $1,550.
• On Jan. 15, booth prices increase to $16.50. A 10' x 10' is $1,650.
• If you are assigned to a corner, you will be charged an additional $100 per corner.

All balances are due in full upon receipt. Payment can be made by check (US funds) or credit card. 

Standard Booth Equipment includes:

• 8' high draped back wall with 3' draped side rails
• 7' x 44" ID sign with company name and booth number
• 6' x 30" skirted table
• 2 chairs 
• 1 trash can
• Standard carpeting in show color
• 1 Full Conference & Expo and 2 Expo only badges per 10x10

All utilities must be ordered separately. Additional items such as furniture, labor, cleaning, storage of boxes and crates, shipping, and other services can be ordered through the online Exhibitor Manual.

The Exhibitor Service Manual will be available in the Exhibitor Resource Center mid-Feb 2025. 

Inline: Inline booths are most commonly 10’ wide and 10’ deep. No exhibit display products or signage may exceed 8’ in overall height. The maximum height of 8’ is permitted on the back 5’ section and a maximum height of 4’ is permitted on the front 5’ section.

When three or more inline booths are used as a single exhibit space, the 4’ height limitation is applied only to that portion of exhibit space which is within 10’ of an adjoining booth. A Corner inline booth is exposed to an aisle on one side. The same rules for Inlines apply to Corner inline booths. No hanging signs allowed.

Peninsula: A Peninsula booth is 20’ wide by 20’ deep and shares a common backwall with other booths. Exhibit fixtures, components and signage built from the ground up will be permitted at a maximum height of 16’, without any backwall line of sight restrictions. No signage is permitted on the backside of the wall facing your neighbors. Backwalls must be finished or draped at the exhibitor’s expense. Hanging signs allowed to max. height of 20' and must be hung 5' from neighbor's booth. 

Island: An Island booth, defined as 20’ wide x 30’ deep or larger, is exposed to aisles on all four sides of the booth with no adjacent neighbors. Exhibit fixtures, components and signage will be permitted up to a maximum height of 16’. Hanging signs allowed to max. height of 20'.

Most questions about fixtures, electricity, shipping, etc. are answered in the Exhibitor Manual which will be available mid-Feb 2025.

Sales on the Expo floor are not recommended. However, you may take orders. If you choose to sell product, you are responsible for collecting and reporting local and state taxes to the North Carolina Department of Revenue. The City may also require you as an exhibitor to obtain a business license.

Exhibitor Move in

• Wednesday, April 23 from 10 a.m. to 4 p.m.

ALL BOOTHS MUST BE SET BY 4 P.M. ON WEDNESDAY.

Exhibitor Move Out

• Friday, April 25 from 12 p.m. - 3 p.m.

Thank you for your sponsorship interest, please contact our sales staff for more information.

Bill Steinbach
(630) 775-2403
bill.steinbach@nsc.org

Mikel Gabrielson
(630) 775-2383
mikel.gabrielson@nsc.org

Shipping addresses and labels are listed in the Material Handling/Shipping section of the Exhibitor Service Manual available mid-Feb. 2025..

Information on registering for exhibitor badges will be made available on January 21, 2025.

As an Exhibitor, per 100 sq. ft., you will receive one (1) Full Conference & Expo badge in addition to the two (2) Expo only badges.

The one Full Conference badge allows you access to the following: Coffee Service, Opening Session, two days of Technical Sessions, two days of Exhibits, Wednesday Lunch, Welcome Reception, OSHA's Top Safety Violations presentation and the Injury Facts® presentation. 

The two Expo only badges allow you access to the following: Coffee Service, Opening Session, two days of Exhibits, Wednesday Lunch, Welcome Reception and the Injury Facts® presentation.

No. You can make your hotel reservation first and then register later.

Exclusively for NSC Spring Safety Conference & Expo and HOP Summit participants, NSC has contracted discounted hotel rooms at hotels below. 

Hilton Charlotte Uptown
222 East Third Street
Charlotte, NC 28202
(704) 377-1500

Group Room Rate: $259 (+15.25% tax per room/night)
Deadline: Monday, March 31, 2025

The Hilton Charlotte Uptown is connected to the Convention Center via an outdoor pedestrian walkway.

Embassy Suites by Hilton Charlotte Uptown
401 East Martin Luther King Jr. Blvd.
Charlotte, NC 28202
(704) 940-2517

Group Room Rate: $239 (+15.25% tax per room/night)
Deadline: Tuesday, April 1, 2025

The Embassy Suites by Hilton Charlotte Uptown is located one block from the Charlotte Convention Center. 

Book Hotel

You will recieve a confirmation email upon booking your hotel. 

Hilton Charlotte Uptown
222 East Third Street
Charlotte, NC 28202
(704) 377-1500

Group Room Rate: $259 (+15.25% tax per room/night)
Deadline: Monday, March 31, 2025

The Hilton Charlotte Uptown is connected to the Convention Center via an outdoor pedestrian walkway.

Embassy Suites by Hilton Charlotte Uptown
401 East Martin Luther King Jr. Blvd.
Charlotte, NC 28202
(704) 940-2517

Group Room Rate: $239 (+15.25% tax per room/night)
Deadline: Tuesday, April 1, 2025

The Embassy Suites by Hilton Charlotte Uptown is located one block from the Charlotte Convention Center. 

Book Hotel

Search for Exhibitors by Company Name

Exhibitors are shown in two lists: “All Exhibitors” and “By Product Category”.  Click on a product category to view a list of the exhibitors in that group. 

The “All Exhibitors” tab lists all the current exhibitors in alphabetical order. The “By Product Category” tab lists the product categories and the number of exhibitors who have selected each of these. 

Search Exhibitors by Keyword

You can search for exhibitors by typing a keyword in the search box at the top of the Exhibitor list screen.  The results will include all exhibitors that have this keyword in their company name, profile, brands or product categories.

Each exhibitor listing has their booth number(s) displayed below their name and any additional available information.

Save an Exhibitor to Favorites

From the Exhibitor list or any exhibitor's eBooth profile, you can add the exhibitor as a favorite to your personalized planner by clicking on the star icon.

From the app menu dashboard, select Planner app icon. From here you can manage the lists of exhibitors, sessions and personal meetings that you have added to your Personalized Planner.

Saved Exhibitors

Click on "My Exhibitors" to see your list of saved exhibitors.

Saved Sessions & Meetings

Click on "My Itinerary" to see your schedule by day. This section will include all of your saved sessions and the personal meetings you created in the mobile app. 

Add Session to Mobile Device's Calendar

From the session screen, select "Add to Device Calendar" to save the session in your device's calendar.

Add a Personal Meeting

From the Planner section, tap on the calendar icon at the bottom of the screen. Select your desired day and time

and add any notes.

Remove a Saved Exhibitor or Session

Tap on the star next to the Exhibitor's Name or Session title to remove the listing from your planner.

You can view the Interactive Floor Plan by clicking on the Floor Plan icon in the app dashboard. 

The map will highlight booths belonging to the exhibitors that you have added to your Personalized Planner. You can also view an exhibitor’s profile from the map view by clicking on their booth.

From the app menu dashboard, select the My Notes app icon. You will see a list of of your session and meeting notes.

To add a note, tap on the "pencil" icon on the bottom of the screen.

To edit one of your notes, tap on the "folder" icon on the bottom of the screen to see more details.

To email the notes to yourself or a contact, tap on the arrow in the bottom left corner.

If you have any other questions about this event's mobile app, click here to contact support at a2z, inc.

A member of the a2z support team will respond to your email within one business day.