2023 NSC Spring Safety Conference & Expo: : FAQManagement

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What health and safety guidelines will be in place to protect people who attend?

Health and Safety Guidelines can be accessed here.

Is there a COVID-19 risk waiver?

Yes. During the registration process all attendees, exhibitors and speakers must confirm understanding and acknowledge the risk of exposure and contraction of potentially dangerous diseases, including COVID-19, by attending the event. All must also agree to release NSC of any liability related to attendance.

Will the inaugural 2023 NSC Spring Safety Conference & Expo meet in-person?

Yes, at this time the inaugural 2023 NSC Spring Safety Conference & Expo will be held in-person at the Indiana Convention Center, May 17 - 19*.

*May 17 - Professional Development Seminars - Require separate fee and pre-registration.

When and where is the Professional Development Seminar (PDS) held?

The Professional Development Seminars (PDS) takes place Tuesday, May 17 from 8:00 a.m. - 4:30 p.m. at the Indiana Convention Center. (exact room to be determined). Register today.

Please note - PDS requires a separate registration fee. Registration for the PDS does not include admission to the Technical Sessions, Opening Session or Exhibits. Early registration is encouraged as space is limited.

Where is the Expo floor and what are the hours?

The Expo floor is located on the first level of the Indiana Convention Center

Expo Floor hours:

Wednesday, May 18
9:30 a.m. – 4:00 p.m.

Thursday, May 19
9:00 a.m. – 12:00 p.m.

What is the dress code?

The dress code is business casual.

Can I obtain Continuing Education Units (CEUs) for participating?

Yes. Please review our Continuing Education Units (CEUs) guidelines.

Is there an age limit for participants?

Yes. All registrants must be 16 years of age or older. Regardless of affiliation, no one under 16 years of age (including infants) will be admitted to the inaugural 2023 NSC Spring Safety Conference & Expo. THIS RULE IS STRICTLY ENFORCED. Persons 16 and over must register and pay the applicable fees in order to receive a badge. Proof of age may be requested.

This includes the Expo floor as well as Exhibitor move-in and move-out times.

Can I purchase a list of the National Safety Council members?

No. The National Safety Council member list is not for sale.

What is the National Safety Council Privacy Policy?

NSC Privacy Policy

https://www.nsc.org/privacy-policy

When can I register to attend?

Registration open!

Key Deadline Dates

Early Registration Deadline: Register by Feb. 28 and save up to $70
Last Chance to Save: March 31

What are the registration fees?

Registration fees are posted here.

Is the Professional Development Seminar (PDS) included in the registration fee?

No, the Professional Development Seminars (PDS) require a separate registration fee. The inaugural 2023 NSC Spring Safety Conference & Expo registration fees are posted here .

How do I receive confirmation of my registration?

If you register online, a confirmation will immediately be sent to your email address. If you register by mail, a confirmation will be emailed to you within five business days. .

I registered, but I would like to add additional events to my registration. How can I do that?

If you received an email confirmation, click on the "Registration Online Access" link provided in the confirmation email to make changes and/or select additional events. If you have lost your confirmation email, please contact Customer Call Center at (774) 247 - 4041 or email spring safety@xpressreg.net .

When will I receive my badge?

Badges will be distributed onsite at the Scan & Go Counters in the Indiana Convention Center Registration Area, Lobby B.

What are the Onsite Registration hours?

Located in Lobby B, onsite registration hours are:

Tuesday, May 17:
7:30 a.m. – 4:00 p.m.

Wednesday, May 18:
7:00 a.m. – 3:00 p.m.

Thursday, May 19:
7:00 a.m. – 12:00 p.m.

*Hours are subject to change.

What is the NSC registration cancellation/refund policy?

Cancellations received in writing on or before Friday, April 14, 2023 will be assessed the following cancellation fees: $50 for Conference & Expo and Expo Only; $25 for Professional Development Seminars (PDS). All cancellation requests must be emailed to ssce@nsc.org; phone calls will not be accepted. Cancellations received after Friday, April 14, 2023 and no shows are non-refundable. For Substitutions/Name changes email ssce@nsc.org. Changes can be made until the badge has been printed and verified. Discounts are not retroactive for previously registered attendees.

I lost my badge. How can I get a replacement badge?

Lost badges will be replaced at the Onsite Registration Desk for $25 per badge. For identification and security purposes, badges must be worn at all functions.

Can I bring a spouse or guest?

Yes, you are welcome to bring a spouse or guest. They must register as an attendee and pay the current rate at the time of registration.

I can no longer attend. Can I send a substitute?

I'm interested in Exhibiting. Who do I contact?

Thank you for your interest, please contact a member of our Exhibit Sales team:

Joe Valentino
(630) 775-2339
joe.valentino@nsc.org

Bill Steinbach
(630) 775-2403
bill.steinbach@nsc.org

Can I view the Exhibit Hall floor plan to see what space is still available?

Click here to view the most up-to-date Exhibit floor plan.

What is the standard booth size and how much does it cost?

The minimum booth size is 10' x 10' (100 square feet). Booths may be combined to create a larger space.
This cost is $15. per square foot. A 10' x 10' is $1,500. If you are assigned to a corner, you will be charged an additional $100 per corner.

All balances are due in full upon receipt. Payment can be made by check (US funds) or credit card.

What comes with my booth?

Standard Booth Equipment includes

1 8'- high draped back wall with 36" - high draped side rails,
7' x 44" ID sign with company name and booth number,
6' skirted table
2 chairs
1 trash can
Standard carpeting in show color
1 Full Conference & Expo and 2 Expo only badges per 10x10

All utilities must be ordered separately. Additional items such as furniture, labor, cleaning, storage of boxes and crates, shipping, and other services can be ordered through our general contractor.

When will the Exhibitor Service Manual be available?

The Exhibitor Service Manual will be available in the Exhibitor Resource Center Feb. 1.

What are the height restrictions for my booth?

Inline: Inline booths are most commonly 10’ wide and 10’ deep. No exhibit display products or signage may exceed 8’ in overall height. The maximum height of 8’ is permitted on the back 5’ section and a maximum height of 4’ is permitted on the front 5’ section.

When three or more inline booths are used as a single exhibit space, the 4’ height limitation is applied only to that portion of exhibit space which is within 10’ of an adjoining booth. A Corner inline booth is exposed to an aisle on one side. The same rules for Inlines apply to Corner inline booths. No hanging signs allowed.

Peninsula: A Peninsula booth is 20’ wide by 20’ deep and shares a common backwall with other booths. Exhibit fixtures, components and signage built from the ground up will be permitted at a maximum height of 16’, without any backwall line of sight restrictions. No signage is permitted on the backside of the wall facing your neighbors. Backwalls must be finished or draped at the exhibitor’s expense. No hanging signs allowed.

Island: An Island booth, defined as 20’ wide x 30’ deep or larger, is exposed to aisles on all four sides of the booth with no adjacent neighbors. Exhibit fixtures, components and signage will be permitted up to a maximum height of 16’. No hanging signs allowed.

Where can I refer to for answers to questions about fixtures, electricity, shipping, etc. for my booth?

Most questions about fixtures, electricity, shipping, etc. are answered in the Exhibitor Manual which will be available in Feb. 1.

Can I sell merchandise directly out of my booth?

Sales on the Expo floor are not recommended. However, you may take orders. If you choose to sell product, you are responsible for collecting and reporting local and state taxes to the Indiana Department of Revenue. The City may also require you as an exhibitor to obtain a business license.

What is my move-in date?

Move-in will take place Wednesday, May 17 from 10:00 a.m. to 4:00 p.m.

ALL BOOTHS MUST BE SET BY 4:00 P.M. ON WEDNESDAY.

I lost my badge. How can I get a replacement badge?

Lost badges will be replaced at the Onsite Registration Desk for $25 per badge. For identification and security purposes, badges must be worn at all functions.

How do I ship my booth and supplies?

The warehouse and direct shipping addresses and labels are listed in the Material Handling/Shipping section of the Exhibitor Service Manual which will be available in Feb. 1.

I am interested in sponsorship opportunities. How do I get more information?

Thank you for your interest, please contact one of our sales staff for more information.

Joe Valentino
(630) 775-2339
joe.valentino@nsc.org

Bill Steinbach
(630) 775-2403
bill.steinbach@nsc.org

As an Exhibitor, how many free badges do I get with my booth and what do they allow me to have access to?

As an Exhibitor, per 100 sq. ft., you will receive one (1) Full Conference badge in addition to the two (2) Expo only badges.

The one Full Conference badge allows you access to the following: Coffee Service, Opening Session, two days of Technical Sessions, two days of Exhibits, Wednesday Lunch, Welcome Reception, OSHA's Top Safety Violations presentation and the Injury Facts® presentation.

The two Expo only badges allow you access to the following: Coffee Service, Opening Session, two days of Exhibits, Wednesday Lunch, Welcome Reception and the Injury Facts® presentation.

How do I order lead retrieval products and services?

Lead Retrieval information can be found in the Exhibitor Service Manual which can be found in the Exhibitor Resource Center Feb. 1.